STÁŽ: European Aluminium – Trainee Event Coordination and Administration

  • Kdekoľvek

European Aluminium is looking for a Trainee Event Coordination and Administration for a year with a three month trial period

The trainee will work closely with Events Manager and Communication team on preparing the upcoming big events of 2018-2019.

These key events include the following:

Aluminium Fair Düsseldorf 2018                                                                                                                          

Key Responsibilities:

  • Support of comms team in coordinating activities which will take place at the booth
  • Setup & layout of booth on site with team
  • Supervision of stand building on site
  • Preparation of gathering communication material for the booth (i.e. brochures, roll ups, background documents)
  • Search for ideas for gadgets for give-aways
  • Coordination of welcome cocktail with members & stakeholders
  • Gather questions and setup of quiz to hand out at fair
  • Coordination of sharing box with Comms team
  • Handling travel, accommodation for staff attending the fair
  • Handling and following contracts with suppliers
  • Travel onsite for the fair
  • Follow up of invoicing of suppliers
  • Use of the masterplan, keeping it updated. Following and maintaining deadlines for the team

15th Recycling Congress administrative support

Key Responsibilities:

  • Support/back up of Recycling Assistant
  • Support in writing the monthly Congress newsletter/reminders
  • Monitoring and dispatching congress inbox mails
  • Follow up of external events agency tasks according to masterplan
  • Exchange of mails with suppliers and customers
  • Filing and keeping the internal drive up to date with all relevant information (version control)
  • Onsite support of the Congress in Manchester
  • Follow up and tracking of invoices prepared by events agency
  • Support of travel and information related to speakers/exhibitors
  • Support on internal powerpoint presentations and other publications
  • Update of recycling database
  • Travel onsite for the Congress
  • Other administrative tasks as requested by recycling team
  • Provide social media support, twitter, linked in etc.


  • Previous experience in Administration is a plus
  • Good knowledge of Microsoft Office package
  • Proficient user of social media tools
  • Must be fluent in both written and spoken English, other languages a plus; Willingness to travel
  • Able to multi-task, prioritize and be flexible in his/her approach
  • Well-organized and precise, motivated, strong social skills, team spirit, flexible, creative
  • Self-starter, able to anticipate


  • Remuneration depending on experience (minimum 750€/month according to Belgian law) plus benefits (Lunch vouchers, travel reimbursement etc.)
  • Travels in Europe
  • A highly stimulating international work environment with an opportunity to develop and grow

If interested, please send your and motivation letter and CV to the following email: before 03.11.2017 with the subject line Trainee Event Coordination and Administration Starting Date is January 8 2018. We will have interviews on a rolling basis, so send your application shortly.


European Aluminium, founded in 1981 and based in Brussels, is the voice of the aluminium industry in Europe. We actively engage with decision makers and the wider stakeholder community to promote the outstanding properties of aluminium, secure growth and optimise the contribution our metal can make to meeting Europe’s sustainability challenges. Through environmental and technical expertise, economic and statistical analysis, scientific research, education and sharing of best practices, public affairs and communication activities, European Aluminium promotes the use of aluminium as a material with permanent properties that is part of the solution to achieving sustainable goals, while maintaining and improving the image of the industry, of the material and of its applications among their stakeholders. Our 80+ members include primary aluminium producers; downstream manufacturers of extruded, rolled and cast aluminium; producers of recycled aluminium and national aluminium associations are representing more than 600 plants in 30 European countries. Aluminium products are used in a wide range of markets, including automotive, transport, high-tech engineering, building, construction and packaging. (