Americká obchodná komora v SR: Office and Personal Assistant

Receptionist/ Office Assistant

Kategória:
Pracovné ponuky
Miesto:
Bratislava
Deadline:
28.02.2017

Job description, responsibilities and duties

Receptionist/ Office Assistant Related Agenda:

• Receptionist: Monitoring and answering main phone line and e-mails, greeting and directing visitors, guests, couriers
• Sorting and distributing mail, packages, faxes, and e-mails to the relevant departments / employees, daily database input
• Sending all regular emails to membership, including Board and/or committees as is necessary
• Answering routine inquiries
• Logistical coordination of Staff meetings and meetings in the Conference room
• Making travel arrangements for staff if required
• Preparation of minutes from Staff Meetings and other meetings if requested
• Overseeing purchase of the office supplies
• Responsible for managing office repairs and related demands
• Hospitality: setting up for meetings, greeting guests, catering, and clean up
• Maintaining overall office appearance in regards to cleanliness and maintenance: opening office, making coffee, straightening the conference room, reception area, small room, Executive Director’s office and kitchen
• When necessary, assisting at event registration or any further assistance required during official AmCham events
• General miscellaneous office tasks: filing, mailing, handling deliveries, faxing, and copying; additional administrative and office support, including support for other staff, as is needed for smooth operations

Personal Assistant Related Agenda:

• Managing travel arrangements for Executive Director & preparing travel reports
• Responsible for scheduling and coordination of Executive Director´s meetings
• Preparation of materials for meetings (membership folders, etc)
• Responsible for communication with Board of Directors members and their assistants
• Responsible for assisting Executive Director with all related work & private tasks

 

Employee perks, benefits

upon agreement

Information about the selection process

Expected date of completion of the selection process

28 February 2017 (ostávajú ešte 33 dni)

Requirements for the employee

 

Candidates with education suit the position

Secondary with school-leaving examination
Follow-up/Higher Professional Education
University education (Bachelor’s degree)

Language skills

Slovak – Upper intermediate (B2) and

English – Upper intermediate (B2)

Computer skills – user

Microsoft Word – advanced
Microsoft Excel – advanced
Microsoft Outlook – advanced

The position is suitable for a fresh graduate

Yes

Personality requirements and skills

• Excellent knowledge of English langauge
• Superior communication and negotiation skills
• Working experience in a similar position is an advantage
• Very good knowledge of MS Office (Word, Excel, Outlook)
• Well organized and able to multi-task
• Ability to prioritize tasks
• Ability to act independently
• Stress resistantYou should be a team player, able to work efficiently with attention to details. We appreciate a proactive approach, assertiveness and good communication skills. We are a small team of positive young people, where you can learn and grow and we are already looking forward to our new team support.

Brief description of the company

The American Chamber of Commerce (AmCham) was founded in 1993 in Bratislava as an independent and self-supporting organization, entirely dependant on contributions from its members. In September 2003, a new AmCham office was opened in Košice in order to support the economic development in the Eastern Slovakia. Today, it serves as one of the most active foreign Chambers of Commerce in Slovakia. Currently, its membership exceeds the number of 300 international and Slovak companies, including many of the largest and important firms in Slovakia. Of this amount, approximately 40 % are Slovak companies, about 30 % are American, and about 30 % are other various foreign companies.

Contact

Contact person: Barbora Verešová
Tel.: 0948770708
V prípade záujmu zašlite CV na barbora.veresova(at)amcham.sk.

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