JOB: Administratívna výpomoc do konzultačnej firmy v Bruseli FleishmanHillard

Administrative Assistant, Operational Support team
 
FleishmanHillard in Brussels is Europe’s leading EU public affairs and communications consultancy. We have an excellent track record of advising blue chip clients as they navigate regulatory, political and policy issues of substantial commercial and societal significance. Our approach hinges on close partnership; offering deep expertise and applying insight as well as creativity to our clients’ issues.   
 
The position
The Administrative Assistant will provide administrative support to the Operational Support team. We are looking for a highly organised, proactive, pragmatic and flexible team player who is enthusiastic, works well under pressure and has initiative. Experience of working as an administrative assistant would be an asset.
 
Main responsibilities 
1. Providing receptionist services (2 hours/day):
  • Welcome visitors
  • Ensure a professional follow-up of all incoming calls and clear internal follow-up of calls received
  • Booking and preparation of meeting rooms
2. Providing a wide range of administrative support including: 
  • Facilitating meetings and agenda’s (with specific dedication to the management team)
  • Typing and editing various documents
  • Formatting of presentations. This requires an excellent knowledge of MS Powerpoint
  • Event coordination (database management, prepare materials mailing,…)
  • Prepare packages for meetings (copies, scanning, binding of presentations, badges, etc.)
  • Support the organisation of meetings, event registration, travel and logistics 
  • Provide administrative support to the HR Director in various functional HR areas such as but not limited to:
    • recruitment (scheduling interviews, contacting universities, prepare induction programmes, performing computer data entry) 
    • training (update database and Cefora file, follow-up on attendance)
    • maintaining accurate holiday files 
  • Maintain high level of confidentiality in all interactions and at all times
Expected skills and competencies
  • An enthusiastic team player with a flexible and can-do attitude
  • Strong organisational skills and the ability to prioritise deadlines
  • Pragmatic, hands-on and results oriented
  • Attention to details and high level of accuracy 
  • Excellent oral and written communication in English and French
  • Ability to work in an international and challenging environment
  • Proficient in most common business software applications
Our philosophy hinges on supportive team working and we look for individuals who are motived by the opportunity to be part of a market-leading, high caliber and culturally rich group. 
 
FleishmanHillard’s reputation for quality, creativity, and results is the foundation of our distinguished status in the industry. 
 
If you’re qualified and interested in this opportunity please send your CV in confidence for the attention of Sandra Overmeire to HRBrussels@fleishmaneurope.com

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