The selected intern will join the 4 member information and documentation team of the OSCE Documentation Centre in Prague, and will be made familiar with the evolution and institutional development of the organization through a comprehensive overview of CSCE/OSCE major events, (as reflected in the structure of the CSCE – OSCE historical archives). Intern will be further introduced to record management principles, archiving procedures, digitizing paper documents, applying metadata, as well as auditing digital files using established archiving principles. In addition interns will be encouraged to engage in a personal project with view to diversifying their activities.
Task and Responsibilities
The intern will work closely with the Archivist and be tasked with the following major activities:
- Identifying documents by content, substance, type, and appraisal criteria, using ID codes to complete existing registries and combined query criteria;
- Checking content of digitized files against paper documents and making necessary adjustments to existing registries;
- Quality control of the digital processing of hard copy documents and applying metadata values;
- Following an action plan for the in-depth inventory of historical records;
- Updating and re-organizing selected thematic (topical) collections made available to researchers;
- Performing other related duties as assigned.
In addition to the above, the interns will be given the opportunity of:
- Engaging in a personal project related to documentation, archives and open access to digital data;
- Participating or making interventions during general presentations offered by the OSCE Documentation Centre in Prague to visiting groups of student.
For more detailed information on the structure and work of the OSCE Secretariat, please see: http://www.osce.org/secretariat
- Applicants should be under the age of 30 and from an OSCE participating State with a background in political science, international relations, security studies, regional studies, international law and/or related subjects; students within one year of graduation from a university or other accredited institution of higher education at the graduate or postgraduate level, as well as graduates or postgraduates within two years of completing their degree, are eligible to apply;
- Degree in the area of information sciences or history studies or a related field is an asset;
- Professional fluency in English with excellent communication skills; basic knowledge of Russian is an asset;
- An inquisitive mind, good analytical and organizational skills; ability to pay attention to detail;
- Advanced computer skills, including proven experience with Microsoft WP and Excel spread sheet as well as open text databases;
- Ability to work independently and establish and maintain effective working relations in a small team with people of different national and cultural backgrounds.
- Commitment: Actively contributes to achieving organizational goals
- Diversity: Respects others and values their diverse perspectives and contributions
- Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
- Accountability: Takes responsibility for own action and delegated work
- Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
- Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
- Planning: Works towards the achievement of goals in a structured and measured manner
- Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
- Initiative-taking: Proposes and initiates new ideas, activities and projects
- Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
- Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
- Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
- Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
The OSCE is not in a position to pay and remuneration during the internship nor reimburse travel expenses. However, interns selected who are non-residents of Prague may be eligible for some compensation towards their living costs in Prague.
The internship lasts 3 months and does not constitute a commitment to future employment with the OSCE.
The selected intern may participate in the group health insurance scheme at his/her own expense but the OSCE will cover life and disability insurance.
How To Apply
Please note that vacancies in the OSCE are only open for competition to nationals of OSCE participating States. Please see http://www.osce.org/states.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to join the Organization.
The OSCE retains the discretion to re-advertise this vacancy, cancel the recruitment or offer an internship with modified terms of reference or a different duration.
Please be aware that the OSCE does not request payment at any stage of the application and review process.