UNRWA is the largest United Nations agency operating in the Middle East and provides education, health, social services, and humanitarian aid to some 5 million Palestine refugees living in the West Bank, Gaza, Jordan, Syria and Lebanon. The European Union is UNRWA’s largest multilateral donor and a strategic partner of the Agency providing essential and substantial support to Palestine refugees since 1971. As part of the Agency’s partnership with the EU, UNRWA Representative Office to the EU (ROEU) runs every year a number ofactivities and events aimed at highlighting and showcasing the work of UNRWA as well as EU support to UNRWA and to Palestine refugees. These activities are varied and range from photo exhibitions and public fairs to delegation missions and visits of high-level UNRWA representatives.
We are currently seeking to recruit a full-time motivated Events and Communications Intern to join our dynamic and well-tuned Brussels Team for a challenging but exciting 6-month voluntary (unpaid) internship. The successful candidate will work under the overall direction of the Director and under the direct supervision of the Communications and Events Officer and the Liaison Officer and in close cooperation with the Administrative Assistant to support the Brussels office team in designing, organizing and implementing its diverse EU visibility actions. This internship is for a highly motivated, young professional, recent communications and/or event management graduate, or student requiring such internship to finalize their MA. He/She should be looking to gain hands-on communications and event management experience as well as issue-specific knowledge on the question of Palestine refugees.
The internship offers involvement in all aspects of our work and learning opportunities in a dynamic, friendly multinational team that supports interns in acquiring skills to work in intergovernmental organizations through a variety of event management and communication-oriented tasks, while empowering them with the opportunity to be responsible for their own projects. We also offer hands-on knowledge on how major international actors and stakeholders inter-relate at the European and global levels, as well as provide professional and substantive guidance.
Duties and responsibilities:
- Assist with the design, organization and implementation of ROEU visibility activities (public events, photo exhibitions, forums, meetings, information sessions, press conferences, etc.), with the aim to raise general public and media awareness on UNRWA’s work through demonstrating UNRWA’s achievements and the EU’s role therein;
- Assist in the coordination of visibility activities’ internal preparatory meetings and follow up on subsequent actions to be taken;
- Contribute to the design, layout and proof reading of promotional and communication materials;
- Liaise and coordinate as needed with other UNRWA staff in Brussels and in the fields as well as with Brussels-based staff from other UN agencies;
- Liaise with external service providers/contractors and in this respect, act as focal point in order to ensure optimum efficiency, compliance with appropriate guidelines, procedures, specifications and timely delivery of services;
- Assist with setting up and dismantling of the event as well as on-site assistance at the events;
- Assist in developing and implementing a communications strategy for each event/activity;
- Maintain ongoing records on each event’s activities and assist in drafting the final reports to UNRWA management and the European Union;
- Maintain and frequently update the office contact database;
- Maintain and update the office photo archive;
- Maintain and update the office public information library;
- Disseminate information/publications and general UNRWA press releases as appropriate;
- Re-design and maintain the UNRWA Brussels webpages;
- Perform other relevant duties as may be assigned.
Qualification and experience:
- Successful completion of post-secondary education in communications, events management or public relations. Graduates in social sciences, international relations, political science or other related fields could also be considered.
- Experience in events planning/management;
- Experience in a communications/public information environment, preferably at the international level.
Skills and other requirements:
- Excellent command of English; working-knowledge of Dutch and/or German a considerable asset;
- Excellent communications skills (orally and in writing);
- Excellent administrative, organisational, record keeping and information management skills;
- Excellent knowledge of the Microsoft Office Suite (Word, PowerPoint, Excel, Outlook);
- Knowledge of a design software (Publisher, InDesign) an asset;
- Ability to multitask, prioritize and manage time effectively;
- Ability to work with minimal supervision;
- Attention to detail and deadlines;
- Ability to work within a small team and maintain harmonious working relationships in a multi-cultural environment;
- A quick learner with a positive attitude and proactive approach;
- Creative, innovative, resourceful;
- Demonstrates initiative, openness to change and ability to manage complexities and solve problems;
- Ability to work under pressure, professionalism, sound judgment and foresight;
- Flexibility to adapt working hours for events taking place in the evening and on weekends;
- Eligibility to reside and work in Belgium.
How to Apply:
Send a one-page CV and a cover letter to Ms. Nathalie Stanus: firstname.lastname@example.org (subject line: “Communications and Events Intern”) by 22 May 2016. In-person interviews are scheduled to take place during the last week of May 2016 (24-27 May). Projected starting date of internship is 1 June 2016.
Due to the large number of applications that we receive, we are unable to respond to each individual candidate. Only candidates selected for an interview will be contacted.
UNRWA is a United Nations organization whose staff is expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for human rights, for diversity, and for non-violent means of dealing with all kinds of conflict. UNRWA staff members are expected to uphold these values at all times, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs.